Duties of the City Secretary's Office

The duties of the City Secretary range from records management to the coordination and conducting of elections.


Respond to citizens, City department, and Council Member requests for archival, business, legislative, and historical information, and for public records.


Conducts all City elections for measures, mayor and council offices, guides candidates through the elections process and registers voters.

Records Management

Manages the retention and destruction of official documents in compliance with the Citywide Records Retention Schedule.

Council Meetings

Prepares City Council Agendas, posts Agendas and Public Notices of meetings and adjournments, and records of the Minutes of each Council meeting.

Boards & Commissions

Coordinates appointments to the City's citizen advisory boards, posts list of vacancies, and swears members into office.


Updates and distributes copies of the Code to City departments, manages inventory and sales of code books and supplements.


Continuously upgrades and develops new and better systems and procedures for delivery of public services.


Maintains computerized indexes to Council decisions, public records, and voting data for rapid information retrieval.

Vital Records

Collaborates with other City departments to protect vital documents necessary to restarting business after a disaster.

Ethics Commission

Acts as filing officer for political campaign contribution, expenditures, and conflict of interest statements.

Legal Notices

Advertises public hearings and publishes adopted ordinances (Local laws) in a newspaper of general circulation.

Uniform Codes

Maintains official records of Building, Electrical, Plumbing, Swimming Pool and other construction codes.

Public Hearings

Ensures persons who might be impacted by a pending City decision are notified, prepares the Administrative Record for legal actions.