CITY OF HALTOM CITY  5024 Broadway Ave. Haltom City, Texas 76117 817-222-7700

Duties of the City Secretary's Office

The duties of the City Secretary range from records management to the coordination and conducting of elections.


  • Information

    Respond to citizens, City department, and Council Member requests for archival, business, legislative, and historical information, and for public records.

  • Elections

    Conducts all City elections for measures, mayor and council offices, guides candidates through the elections process and registers voters.

  • Records Management

    Manages the retention and destruction of official documents in compliance with the Citywide Records Retention Schedule.

  • Council Meetings

    Prepares City Council Agendas, posts Agendas and Public Notices of meetings and adjournments, and records of the Minutes of each Council meeting.

  • Boards & Commissions

    Coordinates appointments to the City's citizen advisory boards, posts list of vacancies, and swears members into office.

  • Codes

    Updates and distributes copies of the Code to City departments, manages inventory and sales of code books and supplements.

  • Service

    Continuously upgrades and develops new and better systems and procedures for delivery of public services.

  • Indexes

    Maintains computerized indexes to Council decisions, public records, and voting data for rapid information retrieval.

  • Vital Records

    Collaborates with other City departments to protect vital documents necessary to restarting business after a disaster.

  • Ethics Commission

    Acts as filing officer for political campaign contribution, expenditures, and conflict of interest statements.

  • Legal Notices

    Advertises public hearings and publishes adopted ordinances (Local laws) in a newspaper of general circulation.

  • Uniform Codes

    Maintains official records of Building, Electrical, Plumbing, Swimming Pool and other construction codes.

  • Public Hearings

    Ensures persons who might be impacted by a pending City decision are notified, prepares the Administrative Record for legal actions.

  • 5024 Broadway Ave.
  • Haltom City, Texas 76117
  • 817-222-7700