The duties of the City Secretary range from records management to the coordination and conducting of elections.

• Information

  Respond to citizens, City department, and Council Member requests for archival, business, legislative, and historical information, and for public records.

• Elections

  Conducts all City elections for measures, mayor and council offices, guides candidates through the elections process and registers voters.

• Records Management

  Manages the retention and destruction of official documents in compliance with the Citywide Records Retention Schedule.

• Council Meetings

  Prepares City Council Agendas, posts Agendas and Public Notices of meetings and adjournments, and records of the Minutes of each Council meeting.

• Boards & Commissions

  Coordinates appointments to the City's citizen advisory boards, posts list of vacancies, and swears members into office.

• Codes

  Updates and distributes copies of the Code to City departments, manages inventory and sales of code books and supplements.

• Service

  Continuously upgrades and develops new and better systems and procedures for delivery of public services.

• Indexes

  Maintains computerized indexes to Council decisions, public records, and voting data for rapid information retrieval.

• Vital Records

  Collaborates with other City departments to protect vital documents necessary to restarting business after a disaster.

• Ethics Commission

  Acts as filing officer for political campaign contribution, expenditures, and conflict of interest statements.

• Legal Notices

  Advertises public hearings and publishes adopted ordinances (Local laws) in a newspaper of general circulation.

• Uniform Codes

  Maintains official records of Building, Electrical, Plumbing, Swimming Pool and other construction codes.

• Public Hearings

  Ensures persons who might be impacted by a pending City decision are notified, prepares the Administrative Record for legal actions.