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HALTOM CITY

5024 Broadway Ave.
Haltom City, TX  76117
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August 10, 2020 City Council Minutes

Monday, Aug 10 2020
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MINUTES

HALTOM CITY

CITY COUNCIL MEETING

August 10, 2020

 6:00 p.m.

VIDEO-CONFERENCE

 

MINUTES

HALTOM CITY COUNCIL VIDEOCONFERENCE MEETING – August 10, 2020

A Regular Meeting by the City Council of the City of Haltom City, Texas, was held on August 10, 2020, at 6:00 p.m. via videoconferencing, with the following members present:

Mayor An Truong Council Place 1 Marian Hilliard

Council Place 3 Lin Thompson Council Place 4 Brent Weast

Council Place 5 Susan Soule Council Place 7 Gaye Vanzant Mayor Pro Tem Walter Grow and Council Place 6 Ricky Brown were absent.

Staff Present: Rex Phelps, City Manager; Sidonna Foust, Assistant City Manager; Wayne Olson, City Attorney; Art Camacho, City Secretary; Cody Phillips, Police Chief; Brian Jacobs, Fire Chief; Glenna Batchelor, Planning and Community Development Director; Toni Beckett, Human Resources and Risk Management Director; Jon Stevenson, Assistant Finance Director; Hikmat Qaddoura, Budget Analyst, Janet Carver, Purchasing Agent, and Greg Van Nieuwenhuize, Public Works Director. Additional persons given access to the meeting via videoconference were Mike Sommerdorf and Mathew Garret, of NewGen Strategy and Solutions; Clayton Rodgers and Kent Willis of Patilllo, Brown, and Hill, LLP

WORKSESSION

CALL TO ORDER - Mayor Truong called the Worksession to order at 6:00 p.m. City Secretary Camacho stated no emails had been received for agenda item comments. Assistant City Manager Foust presented Michael Sommerdorf and Mathew Garrett of NewGen Strategy and Solutions, who gave a PowerPoint presentation on a Water & Wastewater Study concerning the water/wastewater program of Haltom City. It included personnel, major considerations, future projections in costs and revenues, neighboring comparisons, and recommendations. An updated report will be presented after one year on the current utility system is completed. A discussion was held regarding recovery revenues for 2021, residential bill comparisons, and long term capital projects.

There was no Executive Session.

REGULAR SESSION CALL TO ORDER

Mayor Truong called the Regular Session to order at 7:12 p.m.

INVOCATION

Council Member Hilliard gave the Invocation.

ANNOUNCEMENTS/EVENTS

City Secretary Camacho announced the following: the City Library has expanded its services to citizens and they are listed on the City website; citizens need to complete the 2020 Census so the information will assist in government funding; daily lunches are provided for school age children at the Christian Center of Fort Worth until the end of August; Refresh BISD is still open for registration and volunteers; Hires Lane will be closed for construction, along with frontage road lanes along Loop 820 for patching work; the intersection of Haltom Road and Fossil Drive has a large sewer main break under repair extending into next week.

CONSENT AGENDA

  1. Minutes – Consideration and/or action regarding approval of the Minutes of July 20, 2020 and July 27, 2020. (A. Camacho)

  2. Ordinance No. O-2020-025-15 – Consideration and/or action on the CU-009-20 Application of Sofia Hernandez, on behalf of Barri Money Services, for a Conditional Use Permit request for a Nondepository Financial Institution in the “C-2” Commercial District on Lot 1R, Block 1 of Diamond Oaks Plaza, being approximately 6.313 acres west of Denton Highway, locally known as 5417 Stanley Keller Road and having a Tarrant Appraisal District Address of 4105 Denton Highway –2nd Reading (G. Batchelor)

  3. Ordinance No. O-2020-027-15 – Consideration and/or action on the CU-011-20 Application of Alejandra Navarro, on behalf of Elfer Muffler Shop, for a Conditional Use Permit request for Automobile and light truck repair shop in the “M-2” Heavy Industrial District located on Lot AR1, Block 1 of the ADCO Subdivision, being approximately 0.3333 acres on the west side of Denton Highway, locally known as 5711 Denton Highway. 2nd Reading (G. Batchelor)

  4. Ordinance No. O-2020-024-15 - Consideration and/or action to approve Ordinance No. O- 2020-024-15, vacating 1.32 acres of Street Right-of-Way in the George Akers Survey, Abstract 30. 2nd Reading (W. Olson)

  5. Cardiac EKG/Defibrillation Monitors Purchase – Consideration and/or action regarding approval to purchase five Philips Tempus Pro Monitors through Philips Healthcare and authorizing the City Manager to execute any and all change orders within the amounts set by state and local law. (B. Jacobs)

    Council Member Weast moved, seconded by Council Member Thompson, to approve the Consent Agenda consisting of Items #1 through #5. The vote was unanimous. Motion carried.

    REGULAR AGENDA

  6. Proposed FY2021 Budget – Discussion regarding the proposed FY2021 budget and set public hearing date. City Manager Phelps presented the agenda item that included the objectives set for FY2021 and long-term strategic goals. Assistant City Manager/Finance Director Foust presented the summary of projected revenues and expenditures, comparison of sales tax with neighboring cities, decision package requests, and the debt service. Several Council Members commented on the conservative budgeting efforts of the staff. Council Member Vanzant moved, seconded by Council Member Weast, to set August 24, 2020 as the public hearing date for the proposed budget. The vote was unanimous. Motion carried.

Because of the time listed on the Public Notice for the Public Hearing is set for 7:00 p.m., Agenda Item #7 was delayed and Agenda Item #8 was moved ahead.

8. Preliminary Property Tax Rate – Consideration and/or action on a vote for setting the preliminary tax rate for the FY2021 budget and schedule a public hearing. Assistant City Manager Foust presented the agenda item that included the breakdown of taxing entities, property tax per household, residential counts, property valuation and tax rates over the last eleven years, and the tax rate options. Council Member Weast moved, seconded by Council Member Thompson, that the preliminary property tax rate be set at $0.665760 per $100 of net taxable value, comprised of a maintenance and operations rate of $0.403750 and an interest and sinking rate of $0.262010 and that a public hearing concerning the preliminary tax rate be held August 24, 2020. The vote was unanimous. Motion carried.

The time of the meeting had extended past 7:00 p.m. The Council took action on Agenda Item #7 because of the published notice.

7. CCPD Budget - Conduct a public hearing and consideration and/or action to approve the FY2021 CCPD budget. Assistant City Manager Foust presented the agenda item that included the prior public hearing, projected revenues and expenditures for the Crime Control and Prevention District FY2021 budget. Police Chief Phillips also commented on the budget appropriation of personnel in the budget. Mayor Truong opened the Public Hearing at 7:08 p.m. City Secretary Camacho stated no calls have been received to speak on the public hearing. Mayor Truong closed the Public Hearing at 7:09 p.m. Council Member Thompson moved, seconded by Council Member Soule, to approve the FY2021 CCPD Budget as presented. The vote was unanimous. Motion carried.

9. Resolution No. R-2020-021-01 – Consideration and/or action to approve Resolution No. R- 2020-021-01 amending the General and Special Election for November 3, 2020. City Secretary Camacho presented the resolution that included additional early voting dates, a change in the Early Voting location from the Rec Center to the NE Center, and the use of the Library for Election Day only voting. Council Member Thompson moved, seconded by Council Member Vanzant to approve Resolution No. R-2020-021-01 amending the General and Special Election for November 3, 2020. The vote was unanimous. Motion carried.

10. Incinerator Purchase – Consideration and/or action to authorize the purchase of an incinerator through FC Industries and authorizing the City Manager to execute any and all change orders within the amounts set by state and local law. Assistant City Manager Foust presented the agenda item that included the bid amounts and it was also mentioned that a refurbished incinerator may be available at a lower cost of $46,160. Council Member Weast moved, seconded by Council Member Thompson, to approve the purchase of an incinerator, not to exceed $61,730 – including the refurbished incinerator at $46,160. The vote was unanimous. Motion carried.

11. Professional Auditing Services Bid – Consideration and/or action to award Bid No. B2020-051-002 for professional auditing services to Pattillo, Brown, and Hill, LLP. Assistant City Manager Foust presented the agenda item that included the bid process and responses. A discussion was held regarding the other prospective bid amounts and Kent Willis, of Patillo, Brown, and Hill LLP addressed the Council regarding their proposal costs. Council Member Vanzant moved, seconded by Council Member Thompson, to award Bid No. B2020-051- 002 for professional auditing services to Pattillo, Brown, and Hill, LLP. The vote was unanimous. Motion carried.

CITY STAFF REPORTS

12. Staff Reports – No report was given.

FUTURE AGENDA ITEMS

13. Discussion on items to be placed on future agendas.

Council Member Hilliard stated she would like to schedule a Worksession to discuss concepts about zoning, preferably in late September.

BOARDS/COMMISSIONS/COMMITTEES

14. Resignations of Board/Commissions/Committee Members – Consider approval of the resignations of Board/Commission/Committee Members. There were no resignations.

15. Appointment/Reappointment to Boards/Commissions/Committees – Consider approval regarding appointments to Boards/Commissions/Committees. There were no appointments or reappointments made.

EXCUSED ABSENCE OF COUNCIL MEMBERS

16. Attendance Requirements – Consideration regarding excused absences of Council Members according to Article III, Sec. 3.07 (a). Attendance Requirements of the Haltom City Charter. Council Member Thompson moved to approve the absences of Mayor Pro Tem Walter Grow and Council Member Brown. The motion was approved unanimously.

ADJOURNMENT

Mayor Truong encouraged all Council Members to make every effort to attend the next meeting and then he adjourned the Council meeting at 7:26 p.m.

RESPECTFULLY SUBMITTED BY: APPROVED BY:

Art Camacho, City Secretary An Truong, Mayor