March 23, 2020 City Council Minutes
- Monday, Mar 23 2020
- City Hall (Council Chambers) - 5024 Broadway Ave. | Haltom City, TX 76117
- PDF version:
CITY COUNCIL MEETING
March 23, 2020
A Regular Meeting by the City Council of the City of Haltom City, Texas, was held on March 9, 2020, at 7:00 p.m. at City Hall, 5024 Broadway Avenue, Haltom City, Texas, with the following members present:
Mayor An Truong Mayor Pro Tem Lin Thompson
Council Place 2 Walter Grow Council Place 4 Brent Weast
Council Place 5 Susan Soule Council Place 6 Ricky Brown Council Place 7 Gaye Vanzant
Council Place 1 Marian Hilliard was absent.
Staff Present: Rex Phelps, City Manager; Sidonna Foust, Assistant City Manager; Wayne Olson, City Attorney; Art Camacho, City Secretary; Cody Phillips, Police Chief, Brian Jacobs, Fire Chief, Toni Beckett, Human Resources and Risk Management Director; Jon Stevenson, Assistant Finance Director, and Greg Van Nieuwenhuize, Public Works Director.
CALL TO ORDER - Mayor Truong called the Worksession to order at 6:01 p.m. and read a “Message to the Citizens” concerning the COVID-19 and the current status of City Council meetings in regard to maintaining the health standard of the Declaration of Public Health Emergency. He also commented on the gracious efforts of Haltom City citizens in assisting others, in particular the senior citizens and the needy.
VISITORS/CITIZENS FORUM - No citizen came forward, but City Secretary Art Camacho read emails from the following: Courtney Brogdon, Glenn Reid, Grace Kadia, and Ashley Santana.
MedStar – COVID 19 Presentation – Fire Chief Brian Jacobs introduced Doug Wooten, MedStar CEO, who provided a PowerPoint that included community information systems, personnel and patient safety, COVID 19 identification and prevention, home care instruction, and health challenges. A discussion was held regarding citizen’s assistance and prevention.
Mayor Truong closed the Worksession at 6:35 p.m. and called for an Executive Session.
Chapter 551 of the Texas Government Code
As authorized by Section 551.071, the City Council reserves the right to adjourn into Executive Session at any time during the course of this meeting to seek legal advice from the City Attorney about any matters listed on the agenda, in addition to the following matters:
Consultation with the City Attorney pertaining to any matter in which the duty of the City Attorney under the Texas Disciplinary Rules of Professional Conduct may conflict with the Open Meetings Act; including discussion of any item posted on the Agenda; to seek legal advice on open meetings, open records, code of ethics and conflicts of interest, appointment and role of board of adjustment, and pending litigation and settlement offers for the following cases:
Flynn v. Haltom City EDC
James H. Watson v. City of Haltom City
Joe Williamson v. City of Haltom City
Nicklaus Forrest v. City of Haltom City
Section 551.072 – Deliberations about Real Property - Deliberation regarding the purchase, exchange, lease or value of real property, and property owned or leased by the City and the EDC, including city buildings.
Mayor Truong closed the Executive Session at 7:02 p.m.
CALL TO ORDER
Mayor Truong called the meeting to order at 7:08 p.m. and noted the absence of Council Member Hilliard.
INVOCATION/PLEDGE OF ALLEGIANCE
Council Member Vanzant gave the Invocation and led the Pledge of Allegiance and the Texas Flag Pledge.
ANNOUNCEMENTS/EVENTS – In lieu of the Declaration of Public Health Emergency, there are no events or announcements at the present time.
Introduction to the new Emergency Management Director Bryce Davis. Fire Chief Brian Jacobs introduced Bryce Davis, the new Emergency Management Director. He addressed the Council, Staff, and citizens on COVID 19 issues and future recommendations. A discussion was held regarding Coronavirus cases in Haltom City.
Monthly Financial Report – Review of Monthly Financial Report for February 29, 2020 – Assistant City Manager Foust presented the monthly financial report that included revenues meeting their budget amounts on schedule and increased building permits. A discussion was held regarding the economic effect from the Coronavirus and the effort of all Haltom City citizens to support local businesses.
CAFR Report – Assistant City Manager Foust introduced Kenton Willis, of Patillo, Brown and Hill, L.L.P., who spoke via teleconference and commented on the Finance Department’s ability to provide audit material and information in time, despite the setbacks that occurred with the Utility Department taking over from Fathom. He also commented on their precise data and procedures, the accuracy of their figures, and their compliance with the government requirements. No questions were asked. Assistant City Manager Foust thanked the Audit Committee and members of the Finance Department for their effort in completing the report. Council Member Grow also commented on the effort of the Finance Department in completing the report within the normal timeline.
Minutes – Consideration and/or action regarding approval of the Minutes of March 9, 2020. Council Member Grow moved, seconded by Council Member Soule, to approve the Minutes of March 9, 2020. The vote was unanimous. Motion carried.
Mayor Truong requested Agenda Items #4 – Ethics Commission Ordinance; #6 – Social Media Policy; and #7 – Assignment of Council Liaison – be tabled. Council Member Weast moved, seconded by Council Member Vanzant, to table this agenda item and Agenda Items #6 – Social Media Policy - and #7 – Assignment of Council Liaison - to the April 27, 2020 Council Meeting. The vote was unanimous. Motion carried.
Ethics Commission Ordinance – Conduct a Public Hearing and consideration and/or action to approve Ordinance No. O-2020-010-01 for the Haltom City Ethics Commission and appointments. – 1st Reading. (Tabled to April 27, 2020 Council Meeting)
Emergency Authority Policy – Consideration and/or action to approve Resolution No. R- 2020-013-02 authorizing the City Manager to make decisions during emergencies. Human Resources/Risk Management Director Toni Beckett presented the resolution and possible emergency scenarios. Council Member Weast moved, seconded by Council Member Grow, to approve Resolution No. R-2020-013-02. The vote was unanimous. Motion carried.
Social Media Policy – Consideration and/or action to approve Resolution No. R-2020-011- 02 – Social Media Policy for City Employees. (Tabled to April 27, 2020 Council Meeting)
Assignment of Council Liaison – Consideration and/or action to approve the assignment of a Council Liaison to the Animal Advisory Committee. (Tabled to April 27, 2020 Council Meeting)
Continuation of Declaration of Public Health Emergency – Consideration and/or action to approve Resolution No. R-2020-010-01 - Continuation of Declaration of Public Health Emergency. City Manager Phelps and City Attorney Olson presented the resolution and a discussion was held regarding the timeline extension. Council Member Grow requested to discuss this item in Executive Session.
Mayor Truong requested the Council finish up the remainder of the agenda items before going into an Executive Session.
CITY STAFF REPORT
Fire Chief Brian Jacobs informed the Council, Staff, and citizens that the two cases of COVID 19 in Haltom City were tracked to a “length of travel” situation.
Police Chief Cody Phillips stated the new Declaration of Public Health Emergency has penalty measures ranging from a $1,000 fine or 180 days in jail, with notifications being distributed, and provided the link.
FUTURE AGENDA ITEMS
Discussion on items to be placed on future agendas. No items were presented.
Resignations of Board/Commissions/Committee Members – Consider approval of the resignations of Board/Commission/Committee Members. Council Member Vanzant moved, seconded by Council Member Soule, to accept the resignation of Council Member Hilliard as Council Liaison from the Animal Advisory Committee. The vote was unanimous. Motion carried.
Appointment/Reappointment to Boards/Commissions/Committees – Consider approval regarding appointments to Boards/Commissions/Committees. Council Member Grow moved, seconded by Mayor Pro Tem Thompson, to approve the appointment of Council Member Susan Soule as Council Liaison to the Animal Advisory Committee. The vote was unanimous. Motion carried.
EXCUSED ABSENCE OF COUNCIL MEMBERS
Attendance Requirements – Consideration regarding excused absences of Council Members according to Article III, Sec. 3.07 (a). Attendance Requirements of the Haltom City Charter. Mayor Pro Tem Thompson moved, seconded by Council Member Grow, to approve the excused absence of Council Member Marian Hilliard. The vote was unanimous. Motion carried.
Mayor Truong called for an Executive Session at 8:07 p.m.
RECONVENE TO REGULAR SESSION
Take any action deemed necessary as a result of the Executive Session. The Council returned from Executive Session at 8:38 p.m. Council Member Grow moved, seconded by Mayor Pro Tem Thompson, to approve Resolution No. R-2020-010-01 – Continuation of Declaration of Public Health Emergency – for a thirty day extension and if there is an adjustment by the County, that we authorize the Mayor to sign an updated emergency order to reflect the Tarrant County Declaration. The vote was unanimous. Motion carried.
Council Member Grow moved, seconded by Council Member Vanzant, to authorize Staff to produce a resolution to move the May 2, 2020 City General and Special Election to the November 2020 election date, with a provision allowing the City to have the election in July, should that date be made available from the Governor. The vote was unanimous. Motion carried.
Mayor Truong adjourned the meeting at 8:38 p.m.
RESPECTFULLY SUBMITTED BY: APPROVED BY:
Art Camacho, City Secretary An Truong, Mayor