June 10, 2019 City Council Minutes
- Budget Workshop
- Monday, Jun 10 2019
- 7:00 p.m.
- City Hall (Council Chambers) - 5024 Broadway Ave. | Haltom City, TX 76117
- PDF version:
HALTOM CITY COUNCIL MEETING
CITY HALL, 5024 BROADWAY AVENUE
June 10, 2019
A Regular Meeting by the City Council of the City of Haltom City, Texas, was held on June 10, 2019, at 7:00 p.m. at City Hall, 5024 Broadway Avenue, Haltom City, Texas, with the following members present:
Mayor An Truong Council Place 1 Marian Hilliard
Council Place 2 Walter Grow Council Place 3 Lin Thompson
Council Place 4 Brent Weast Council Place 5 Susan Soule Council Place 7 Gaye Vanzant
Council Place 6 Ricky Brown was absent.
Staff Present: Keith Lane, City Manager; Rex Phelps, Assistant City Manager; Wayne Olson, City Attorney; Art Camacho, City Secretary; Christi Pruitt, Parks and Recreation Director, Glenna Batchelor, Planning and Community Development Director; Sidonna Foust, Finance Director; Keith Fisher, City Engineer, Cody Phillips, Police Chief, Janet Carver, Purchasing Agent, and Greg Van Nieuwenhuize, Public Works Director.
CALL TO ORDER - Mayor Truong called the Worksession to order at 6:02 p.m. VISITORS/CITIZENS FORUM – Citizen Bob Watkins approached the Council in regard to moving the Visitors/Citizen Forum to the end of the agenda, followed by the Staff Report,
and also stated that on Agenda Item #11, the Animal Advisory Board needs a voting Council
member on the board and not just a contact. No other citizen came forward.
Public Works Director Greg Van Nieuwenhuize and City Engineer Keith Fisher presented a PowerPoint that included the McCullar, Meacham, and Midway roadways. A discussion was held regarding the sidewalks, road width, changing the road criteria, singular side vehicle street parking, and infrastructure changes with water lines and sewers. Katy Bowman, with the Birdville Independent School District (BISD) gave an updated presentation regarding a possible property exchange or purchase of properties.
The Worksession ended at 6:44 p.m. and Mayor Truong called for an Executive Session.
Chapter 551 of the Texas Government Code
As authorized by Section 551.071, the City Council reserves the right to adjourn into Executive Session at any time during the course of this meeting to seek legal advice from the City Attorney about any matters listed on the agenda, in addition to the following matters:
Consultation with the City Attorney pertaining to any matter in which the duty of the City Attorney under the Texas Disciplinary Rules of Professional Conduct which may conflict with the Open Meetings Act; including discussion of any item posted on the Agenda; to seek legal advice on open meetings, open records, code of ethics and conflicts of interest, city charter limitations, selection process for design/construction of Fire Station 3, and pending litigation and settlement offers for the following cases:
Flynn v. Haltom City EDC
James H. Watson v. City of Haltom City
Amer Ozzie v. City of Haltom City
Joe Williamson v. City of Haltom City
Nicklaus Forrest v. City of Haltom City
John Summers v. City of Haltom City
Skyline Mobile Home Park v. Haltom City
Section 551.072 – Deliberations about Real Property - Deliberation regarding the purchase, exchange, lease or value of real property, and property owned or leased by the City and the EDC, including city buildings.
Section 551.074 – Personnel - Deliberation regarding the appointment, employment, evaluation, reassignment, or duties of the Municipal Court Judge.
Mayor Truong closed the Executive Session at 7:01 p.m.
CALL TO ORDER
Mayor Truong called the meeting to order at 7:08 p.m.
INVOCATION/PLEDGE OF ALLEGIANCE
Council Member Walter Grow gave the Invocation and led the Pledge of Allegiance and the Texas Flag Pledge.
ANNOUNCEMENTS/EVENTS – City Secretary Art Camacho read the following:
The HC Public Library lists the children, teen, and adult programs on the website.
Family Night will have a Father’s Day craft at the Library on June 13th.
Galaxy T-shirts design will be held at the Library on June 20th.
Refresh BISD will be August 17th from 9:00-12:00 at the Wiley G. Thomas Coliseum.
Haltom Senior Center will host a STAP program on June 24th.
Friends Helping Friends are requesting volunteer drivers for Fridays. PRESENTATION – Haltom High School Principal David Hamilton and Athletic Director Jason Tucker both addressed the Council and citizens with an appreciation from Haltom
High School. Michelle Heckathorn, with the BISD, presented two special 2019 high school
yearbooks to both the Haltom City Council and citizen Layla Caraway for their support. Council Member Soule presented Rita Williams with a Certificate of Recognition plaque honouring her husband, Herb Williams, a recently-deceased Fire Services Board member.
Minutes – Consideration and/or action regarding approval of the Regular Meeting of May 13, 2019. City Secretary Art Camacho provided an updated set of Minutes and Council Member Weast moved, seconded by Council Member Thompson, to approve the Minutes of May 13, 2019 with changes. The vote was unanimous. Motion carried.
Mayor Pro Tem – Consideration and/or action regarding the election of the Mayor Pro Tem. Council Member Hilliard moved, seconded by Council Member Grow, to approve the election of Council Member Thompson to Mayor Pro Tem. The vote was unanimous. Motion carried with Council Member Thompson abstaining.
Interlocal Purchasing Agreement – Consideration and/or action regarding approval of an interlocal purchasing agreement with the City of White Settlement. Purchasing Agent Janet Carver presented the agreement and a discussion was held regarding other interlocal agreements that Haltom City has with nearby cities and the benefits thereof. Council Member Grow moved, seconded by Council Member Weast, to approve the interlocal purchasing agreement with the City of White Settlement. The vote was unanimous. Motion carried.
Ordinance No. O-2019-013-15 (Z-004-19) – Conduct a Public Hearing and consideration and/or action to approve the application of Jennifer Trevino for a Zone Change request from “C-3” Commercial to “SF- 1” Single-Family Residential on a tract of land situated in the Golden Gardens Addition, Lot 18, Block 3 and being approximately .9182 acres north of Midway Road, locally known as 5613 Midway Road – 1st Reading. Planning and Community Development Director Glenna Batchelor presented the application. A discussion was held regarding the process to follow up on the demolition order of the current house, which is a requirement of the new building permit, the zoning for the adjoining east property being commercial, and the new home construction design being a definite
upgrade. In addition, the circular parking will be accommodating, the landscaping for the lot will also meet standards, and the adjoining property owners are well aware of the upcoming changes. Mayor Truong opened the Public Hearing at 7:36 p.m. No one came forward. Mayor Truong closed the Public Hearing at 7:37 p.m. Council Member Weast moved, seconded by Council Member Grow, to approve Ordinance No. O-2019-013-05 (Z- 004-19) – changing the zoning from “C-3” Commercial to “SF -1” at 5613 Midway Road – first reading. The vote was unanimous. Motion carried.
Ordinance No. O-2019-014-15 (CU-003-19) – Conduct a Public Hearing and consideration and/or action to approve the application of Mark Miller for a Conditional Use Permit for contractor’s office (w/shop and garage) in the C-3 - Commercial District on a tract of land situated in the Fairview Acres Addition, Lot 10, Block 1 and being approximately .8484 acres north of Broadway Avenue, locally known as 4207 Broadway – 1st Reading. Planning and Community Development Director Glenna Batchelor presented the ordinance and a question was asked regarding the moving of boulders and the usage of the back gate. Property owner Mark Miller answered that the boulders would be placed at the back gate, which would void the use of the gate. Mayor Truong opened the Public Hearing at 7:42
p.m. No citizen came forward. Mayor Truong closed the Public Hearing at 7:43 p.m. Council Member Grow moved, seconded by Mayor Pro Tem Thompson, approve Ordinance No. O-2019-014-15 (CU-003-19), with stipulations regarding the moving of the boulders and gate unusable – first reading. The vote was unanimous. Motion carried.
Interlocal Agreement with City of Richland Hills for Review and Approval of BISD School Site – Consideration and/or action to approve an agreement with Richland Hills for the review, inspection, and approval of construction for a new BISD elementary school to be located in the city limits of Haltom City and Richland Hills. Council Member Grow moved, seconded by Mayor Pro Tem Thompson, to table this agenda item until the next Council meeting, so that the City Staff can negotiate with the Richland Hills staff on the impact fees. The vote was unanimous. Motion carried.
Sale or Exchange of City Property – Consideration and/or action regarding authorizing notice and bidding for the sale of exchange of approximately 5.5 acres owned by the City of Haltom City and the Haltom City Economic Development Corporation located at the intersection of McCullar Street and Weaver Street. Council Member Weast moved, seconded by Mayor Pro Tem Thompson, to authorize the City Manager to obtain a survey and appraisal for the cities properties for the purpose of the school pedestrian bridge. The vote was unanimous. Motion carried.
Pecan Park and Buffalo Ridge Park Restrooms – Consideration and/or action regarding approval to purchase restroom facilities through the Sourcewell cooperative contract. Parks and Recreation Director Christi Pruitt presented this item and a discussion was held regarding the location of the bathrooms, funding sources, landscaping, the pre-fab facilities, and wheelchair accessibility. Council Member Grow moved, seconded by Council Member Weast, to approve the purchase of bathroom facilities from Sourcewell for Pecan Park and Buffalo Ridge Park. The vote was unanimous. Motion carried.
Resolution No. R-2019-011-04 – Consideration and/or action to authorize the Chief of Police to execute an agreement for the city’s participation with the CJD FY 2019 Justice Assistance Grant funds. Police Chief Cody Phillips presented the agenda item and stated that several grants have been obtained to help alleviate the costs of police equipment, thanks to the efforts of officer Brandi Perkins. He stated this grant would be in the amount of $80,000 to assist in the technical aspect of a forensic mapping system projects. A discussion was held regarding future grant pursuits and this specific item. Council Member Grow moved, seconded by Mayor Pro Tem Thompson, to approve Resolution No. R-2019- 011-04 for the Justice Assistance Grant FY 2019 for forensic mapping system project. The vote was unanimous. Motion carried.
Ethics Commission – Consideration and/or action to create an Ethics Commission as per Charter Election Amendments. Mayor Truong commented favorably on the passing of the Charter amendment to create the Ethics Commission. Council Member Hilliard suggested several key points for the creation of the Ethics Commission: (1) The Council appoint a temporary committee to develop an ordinance for the Council to approve that provides guidelines, by-laws, membership rules, processes, and the flow of the work for the Commission, with members of the Charter Sub-Committee being the members of this temporary committee; (2) The members of this temporary committee are Suzanne Norris, Britt Ford, Don Lemaster, and adding Penny Clowers, and Lisa Mais. Mayor Pro Tem Thompson stated the Charter amendment was reviewed by the citizens prior to the election and the Council should follow through with the election results. A discussion was held regarding the deadline time of two months for completing the development and the final review given by legal counsel. Council Member Hilliard moved, seconded by Council Member Weast, to create the new Ethics Commission, a temporary committee be formed composed of the members of Suzanne Norris, Britt Ford, Don Lemaster, Penny Clowers and Lisa Mais, and they have a two month period to develop their strategy and how they will proceed, and then present it to the Council (for consideration). The vote was unanimous. Motion carried.
Assignment of Council Liaisons – Consideration and/or action to approve the assignment of Council liaisons to the various boards and commissions. A discussion was held regarding the difference between a Council liaison and a Council contact for the boards and commissions, with the ZBA and P&Z requiring a liaison, along with a Council member serving on the Animal Advisory Committee, and the role of a Council contact being as an observer, but not participating in the voting. Council Member Weast requested a contact Council person be placed on the Ethics Commission and mentioned Council Member Hilliard, who declined the selection and instead nominated Mayor Pro Tem Thompson to serve as a Council contact. Mayor Truong read the following list: Planning and Zoning Commission – Liaison – Council Member Marian Hilliard; Zoning Board of Adjustment – Liaison – Council Member Marian Hilliard; Ethics Commission – Mayor Pro Tem Lin Thompson; Animal Advisory Com. Municipal Official – Council Member Marian Hilliard; Beautification Board – Council Member Susan Soule; Fire Services Board – Council Member Brent Weast; Library Board – Council Member Walter Grow; and Parks and Recreation Board – Walter Grow. Council Member Walter Grow moved, seconded by Mayor Pro Tem Thompson, to approve the Mayor’s place of boards and commission appointments for liaisons and contacts. The vote was unanimous. Motion carried.
CITY STAFF REPORTS
Staff Report to Council/citizens from inquiries from Visitor/Citizen Forum. Finance Director Sidonna Foust addressed the question of why there was a $2.00 amount for an out-of-town tax collection charge and answered in that it applies to other cities, but not Haltom City since Haltom City does not have collection for out-of-town properties that border Haltom City. An example given was the City of Fort Worth, which may extend their zoning rights to properties outside of their city, prior to a possible annexation. She also addressed the question of what are the investments of the collection agency and she answered that they are a pass-through in that all of the funds that are collected by them are transmitted on a daily basis to the city as the collections are received.
FUTURE AGENDA ITEMS
Discussion on items to be placed on future agendas. Council Member Grow requested that the CLUP be set for updating from its 2010 status and include the overlay districts, but after a discussion, he requested it not be placed on the agenda as it will be addressed in future meetings. Mayor Pro Tem Thompson requested reviewing the process for the Board and Commission applications, which could include background checks to insure residency.
Resignations of Board/Commissions/Committee Members – Consider approval of the resignations of Board/Commission/Committee Members. Council Member Grow moved, seconded by Council Member Weast, to approve the resignations of Joseph Springfield, Place1, from the ZBA, and Garrett Schleier from the Beautification Board. The vote was unanimous. Motion carried.
Appointment/Reappointment to Boards/Commissions/Committees – Consider approval regarding appointments to Boards/Commissions/Committees. The following appointments and reappointments were made:
Council Member Soule, Place 5: Beautification Board – reappointed Birdi Blocker; CCPD – appointed Jana Kristofek; EDC – reappointed Gary Blocker; Fire Services Board – reappointed Betty Porter; Library Board – reappointed Patsy Sullivan; Parks and Recreation
reappointed Penny Clowers; P & Z – appointed Leslie Ramsby; Red-Light Camera District
appointed Jana Kristofek; ZBA – reappointed Larry Pinkerton. The vote was unanimous. The Appointments and Reappointments were approved.
Council Member Hilliard, Place 1 – Beautification Board – appointed Andreé Lemaster; CCPD, Red-Light Camera District – appointed Sarah Garrett; Library Board – reappointed Bette Bronstad; ZBA – appointed Bob Watkins. The vote was unanimous. The Appointments and Reappointments were approved.
Council Member Grow, Place 2 – P & Z – appointed Scott Lindgren; Parks and Recreation Board – reappointed Troy Dunn; Beautification Board – reappointed Toni Holmes; Library Board – appointed Clare Juarez; ZBA – appointed Susan Ora; CCPD and Red-Light Camera District – reappointed Steve Chapman; Fire Services Board – reappointed Debbie Geltmeier. The vote was unanimous. The Appointments and Reappointments were approved.
Council Member Vanzant, Place 7 – Beautification Board – reappointed Kay Roemmich; CCPD and Red-Light District – reappointed Patti Street; EDC – reappointed Troy Dunn; Fire Services Board – reappointed Francesca Stokes; Library Board – reappointed Donna Peterson; Parks and Recreation Board – reappointed Don Lemaster; P & Z – reappointed Suzette Teague; ZBA – reappointed Ollie Anderson. The vote was unanimous. The Reappointments were approved.
Mayor Truong – Civil Service Commission (additional two members) – appointed Jennifer Alcon, Lisa Mais; (additional two alternates) – appointed Kay Roemmich, Darion Juarez. The vote was unanimous. The Appointments were approved. EDC – reappointed Walter Grow. The vote was unanimous, with Council Member Grow abstaining. The Appointment was approved. Tax Increment Reinvestment Zone – appointed Lin Thompson, Place 1, and Walter Grow, Place 2. The vote was unanimous, with Council Members Grow and Thompson abstaining.
EXCUSED ABSENCE OF COUNCIL MEMBERS
Attendance Requirements – Consideration regarding excused absences of Council Members according to Article III, Sec. 3.07 (a). Attendance Requirements of the Haltom City Charter. Council Member Weast moved, seconded by Council Member Soule, to approve the absence of Council Member Ricky Brown. The vote was unanimous and the absence approved.
Prior to exiting to the Executive Session, Council Member Weast requested Fire Chaplain Steve Vanzant come to the podium to offer prayers on behalf of the families of former Council Member Jack Dyess and Grand Prairie Police Officer A. J. Castenada.
Mayor Truong called for an Executive Session at 8:38 p.m.
RECONVENE TO REGULAR SESSION
The Council reconvened to Regular Session at 9:15 p.m. No action was taken.
Mayor Truong adjourned the meeting at 9:15 p.m. RESPECTFULLY SUBMITTED BY: APPROVED BY:
Art Camacho, City Secretary An Truong, Mayor