City of
HALTOM CITY

5024 Broadway Ave.
Haltom City, TX  76117
817-222-7700

January 9, 2019 Charter Review Cmte. Minutes

Wednesday, January 9 2019
5:30 p.m.
City Hall (Pre-Council Room) - 5024 Broadway Ave. | Haltom City, TX 76117

MINUTES

HALTOM CITY CHARTER REVIEW COMMITTEE

 

A Regular Meeting was held by the Haltom City Charter Review Committee on Monday, January 7, 2019 at 5:30 p.m. at the Haltom City Hall Pre Council Room with the following members present: Committee Chair Steve Chapman; Vice Chair Marian Hilliard; Committee Members Don LeMaster, Jack Lewis, James White, Bill Lanford, Layla Caraway, Britt Ford and Council Liaison Linda Thompson. Committee Member Suzanne Norris was absent at the start of the meeting.

City Staff included City Manager Keith Lane, City Attorney Alicia Kreh, City Secretary Art Camacho, Human Resources Director Toni Beckett, Police Chief Cody Phillips, and Fire Captain Brian Jacobs. Additional attendees included Council Member Walter Grow.

CALL TO ORDER

Chair Chapman called the meeting to order at 5:32 p.m.

  1. Committee Member Absences – Consideration and/or action regarding excused absences of committee members. Committee Member Caraway made a motion, seconded by Vice Chair Hilliard, to approve the absence of Committee Member Norris. The vote was unanimous. Motion carried.

    Committee Member Norris arrived immediately at 5:35 p.m. after this action and both Committee Member Caraway rescinded her motion and Vice Chair Hilliard rescinded her second.

  2. Approval of Minutes – Consideration and/or action to approve the Minutes of December 3, 2018, December 5, 2018 and December 12, 2018. The Minutes for December 3, 2018 had already been approved. Committee Member White made a motion, seconded by Committee Member Lewis, to approve the Minutes of December 5, 2018. The vote was unanimous. Motion carried. City Secretary Camacho advised the Committee regarding corrections to the final paragraph on page 2 of the Minutes of December 12, 2018. Committee Member White made a motion, seconded by Vice Chair Hilliard, to approve the Minutes of December 12, 2018 with corrections. The vote was unanimous. Motion carried.

    Chair Chapman requested that the Ethics Sub-Committee hold off on their recommendations to the Committee until the Committee is ready to review Article X – General Provisions.

  3. Charter Revisions – Consideration and/or action regarding the revisions to the City Charter to include Article XI Civil Service.

Human Resources Director Beckett led the Committee through Article XI. – Civil Service, and the following action was taken:

  1. Sec. 11.05 – Same – Powers – The wording was changed after the last meeting to state “60%” rather than having three members of said commission. Also, verbiage was added at the end stating “with the appealing party or the department head exists.”

  2. Sec. 11. 17 – Entrance examinations/eligibility lists – Bullet points for previous changes were stated regarding additional points being added to the grade examination.

  3. Sec.11.29 – Appeal hearings – A discussion was held regarding the proposed changes concerning the additional time added for the hearing and appeal, and the inclusion of performance issues occurring within the last five years. In addition, the verbiage for either the employee or the City to have the ability to strike any member of the Commission from the hearing, plus an additional time table to insure the appeal will begin in an appropriate time was added. Committee Member Lanford stated finding qualified persons to serve on the Civil Service Commission would be tougher if extra conditions regarding service are applied. A discussion was held regarding the Sec. 11.22 (d) concerning the 70 point scoring and going to 60 points, if no candidate scored at least 70 points, and the favoring of the Committee’s efforts to have the changes suggested by the Public Safety departments, Human Resources, and Administration presented to the Council by the Charter Committee. Committee Member Lemaster made a motion, seconded by Committee Member White, to accept all of Article XI, with those changes made by the City Attorney in conjunction with Human Resources Director, with those changes recognized in the addendum. The vote was unanimous. Motion carried.

  4. Chair Chapman directed the Committee to continue reviewing Article VIII – Franchises and Public Utilities – Sec. 8.04. – Right of Regulation. Committee Member White made a motion, seconded by Committee Member Lewis, to approve Sect. 8.04. as written. The vote was unanimous. Motion carried.

  5. Sec. 8.05. – Consent of Property Owners; Sec. 8.06 – Extensions; Sec. 8.07. – Other Conditions; Sec. 8.08. – Franchise Records; Sec. 8.09. – Accounts of Municipally Owned Utilities; Sec. 8.10.

    – Restoration of Property; Use of Right of Way – Committee Member Lanford made a motion, seconded by Committee Member Britt Ford, to accept these sections as written. The vote was unanimous. Motion carried.

  6. Sec. 9.01. – City Manager – Committee Member White made a motion, seconded by Committee Member Lewis, to approve Sec. 9.01. (a) through (c) as written. Committee Member Norris made a secondary motion, seconded by Vice Chair Hilliard, to accept Sec. 9.01. (b) and (c) as amended by the City Attorney. Chair Chapman, Vice Chair Hilliard and Committee Members Caraway, Lemaster, Norris, Ford, and Lanford voted aye. Committee Members White and Lewis voted nay. Motion carried. The Committee then deliberated on the primary motion made by Committee Member White, seconded by Committee Member Lewis, to approve Sec. 9.01. (a) as written. A discussion on the procedure of the dismissal of the City Manager was discussed. Chair Chapman and Committee Members Caraway, Lemaster, Norris, Ford, Lanford, Lewis, and White voted aye. Vice Chair Hilliard voted nay. Motion carried.

  7. Sec. 9.02. – City Secretary – A discussion was held regarding the hiring of the Assistant City Secretary and it was agreed to be a joint decision by the City Manager and City Secretary. A discussion was also held regarding the hiring of the City Secretary by the City Council and whether this should be done by the City Manager. Committee Member Lemaster made a motion, seconded by Vice Chair Hilliard, for Section 9.02. to be changed where the City Manager shall hire the City Secretary. Chair Chapman, Vice Chair Hilliard, and Committee Members Lemaster and Caraway voted aye. Committee Members White, Lanford, Lewis, Norris and Ford voted nay. Motion denied. Committee Member Lanford made a motion, seconded by Committee Member Lewis, to accept Section 9.02. as written. Committee Members Ford, Norris, Lewis, Lanford and White voted aye. Chair Chapman, Vice Chair Hilliard and Committee Members Caraway and Lemaster voted nay. Motion carried.

  8. Sec. 9.03. – Street department – Committee Member White made a motion, seconded by Committee Member Lewis, to accept as written. The vote was unanimous. Motion carried.

  9. Sec. 9.05. – City attorney – A discussion was held regarding challenges regarding changing attorneys and whether a firm handling the city legal situations should be considered the city attorney in the verbiage. Committee Member Lemaster made a motion, seconded by Committee Member Ford, to accept Sec. 9.05. – City attorney – as written. The vote was unanimous. Motion carried.

  10. Sec. 9.06. – Municipal court – Committee Member Lanford made a motion, seconded by Committee Member Norris, to approve Sec. 9.06. – Municipal Court – as amended by the City Attorney. The vote was unanimous. Motion carried.

  11. Sec. 9.07. – Clerk of municipal court – Committee Member White made a motion, seconded by Committee Member Lewis, to accept Sec. 9.07. – Clerk of municipal court – as written. The vote was unanimous. Motion carried.

  12. Sec. 9.08. – Abolishing and consolidating departments – Committee Member Lanford made a motion, seconded by Committee Member Caraway, to accept Sec. 9.08. – Abolishing and consolidating departments – as written. The vote was unanimous. Motion carried.

  13. Sec. 9.09. – Establishing residence by city manager and city secretary. City Secretary Art Camacho requested a change from the Committee regarding this because of the limited availability of qualified city secretaries who would decide not to leave their current residence in order to be employed with Haltom City. Committee Member Caraway made a motion, seconded by Committee Member White, to approve Sec. 9.09 as written. Chair Chapman and Committee Members Caraway, Lemaster, Ford, Norris, Lewis and White voted aye. Vice Chair Hilliard and Committee Member Lanford voted nay. Motion carried.

The Committee discussed the time deadline and an additional date of Thursday, January 17th was mentioned as a scheduled meeting. Committee Members White and Caraway stated they would be absent. Chair Chapman state the next meeting on January 9th will be considering Article X – General Provisions and there will be additional time needed for the Ethics Subcommittee and the final review. Committee Member Norris made a motion, seconded by Vice Chair Hilliard, to add Thursday, January 17, 2019 as an additional meeting. Chair Chapman, Vice Chair Hilliard, and Committee Members Lemaster, Norris, Ford, Lanford, and Lewis voted aye. Committee Members Caraway and White voted nay. Motion carried.

ADJOURNMENT

Committee Member Caraway made a motion to adjourn the meeting, seconded by Committee Member Norris to adjourn at 6:55 p.m. on January 7, 2019.

RESPECTFULLY SUBMITTED BY: APPROVED BY:

Art Camacho, City Secretary Steven Chapman, Chairman