Duties of the City Secretary's Office
The duties of the City Secretary range from records management to the coordination and conducting of elections.
Acts as filing officer for political campaign contribution, expenditures, and conflict of interest statements.
Updates and distributes copies of the Code to City departments, manages inventory and sales of code books and supplements.
Maintains computerized indexes to Council decisions, public records, and voting data for rapid information retrieval.
Collaborates with other City departments to protect vital documents necessary to restarting business after a disaster.
Manages the retention and destruction of official documents in compliance with the Citywide Records Retention Schedule.
Conducts all City elections for measures, mayor and council offices, guides candidates through the elections process and registers voters.
Continuously upgrades and develops new and better systems and procedures for delivery of public services.
Prepares City Council Agendas, posts Agendas and Public Notices of meetings and adjournments, and records of the Minutes of each Council meeting.
Respond to citizens, City department, and Council Member requests for archival, business, legislative, and historical information, and for public records.
Advertises public hearings and publishes adopted ordinances (Local laws) in a newspaper of general circulation.