5024 Broadway Ave.
Haltom City, TX  76117

Duties of the City Secretary's Office

The duties of the City Secretary range from records management to the coordination and conducting of elections.

Ethics Commission

Acts as filing officer for political campaign contribution, expenditures, and conflict of interest statements.


Updates and distributes copies of the Code to City departments, manages inventory and sales of code books and supplements.


Maintains computerized indexes to Council decisions, public records, and voting data for rapid information retrieval.

Vital Records

Collaborates with other City departments to protect vital documents necessary to restarting business after a disaster.

Records Management

Manages the retention and destruction of official documents in compliance with the Citywide Records Retention Schedule.


Conducts all City elections for measures, mayor and council offices, guides candidates through the elections process and registers voters.


Continuously upgrades and develops new and better systems and procedures for delivery of public services.

Council Meetings

Prepares City Council Agendas, posts Agendas and Public Notices of meetings and adjournments, and records of the Minutes of each Council meeting.


Respond to citizens, City department, and Council Member requests for archival, business, legislative, and historical information, and for public records.

Legal Notices

Advertises public hearings and publishes adopted ordinances (Local laws) in a newspaper of general circulation.